LUNCH DEBATE : 30 OCTOBER 2025

__________________________________________________________

Structured e-Invoicing in Belgium

What About Your International Activities?  
 

From 1 January 2026, Belgium will introduce the obligation to issue structured electronic invoices in B2B transactions. While the measure primarily concerns domestic activities, it is crucial for internationally active non-profit organizations to understand how their cross-border operations will be affected – or remain outside the new scope.

During our lunch debate on 30 October 2025, we will explore how the e-invoicing mandate interacts with international activities and what this means in practice for your organization. In particular, we will address:

• Membership fees invoiced to members established abroad;

• Registration, sponsorship, exhibition and other fees related to events organized outside Belgium;

• Registration fees for remote and hybrid events in light of the new VAT rules applicable since 1 January 2025 in both B2B and B2C contexts;

• Purchase invoices linked to events organized abroad;

• Deduction of input VAT incurred abroad and in Belgium;

• VAT compliance and accounting obligations in an international environment.

We will also share practical tips, highlight common pitfalls, and discuss hidden complexities linked to the coexistence of Belgian e-invoicing requirements and international operations. The aim is to ensure your non-profit remains compliant, avoids unnecessary risks, and is fully prepared for 2026